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Form 16 Issuance

Form 16 is an essential certificate issued by employers to acknowledge the Tax Deducted at Source (TDS) from an employee’s salary. It serves as proof that tax has been deducted and deposited with the Income Tax Department. Any employer responsible for deducting TDS from salaries must issue this form to the employee in the prescribed format under the Income Tax Act.

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Why Should I Use Auriga Accounting For Form 16 Issuance ?

Auriga Accounting has a team of registration experts who can provide complete guidance to register your Form 16 Issuance.

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Our team of experts will get in touch with you and collect all necessary documents and details

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We fill out and file your application for ITR Filing 

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Why Should I Use Auriga Accounting For Form 16 Issuance ?

Auriga Accounting has a team of registration experts who can provide complete guidance to register your Form 16 Issuance.

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Our team of experts will get in touch with you and collect all necessary documents and details

Resolve all your queries

We fill out and file your application for ITR Filing 

Complete your ITR Filing

Ready Your Form 16 Issuance

Overview
Part A
PartB
Eligibility
Significance
Due Date
Process

Overview - Form 16 Issuance

TDS certificates are issued by the person or entity deducting tax at source, providing a breakdown of the tax deducted. The format of the certificate varies based on the type of income, as outlined below:

  • Form 16: Issued for TDS deducted from salary income.
  • Form 12BA: A statement detailing the value of perquisites and profits in lieu of salary.
  • Form 16A: Issued for TDS deducted on income other than salary (e.g., interest from banks, rent, or professional fees).
  • Form 16B: Issued for TDS deducted on the purchase of immovable property (e.g., house, land).

 

Part A of Form 16 Issuance

Part A of Form 16 contains key details about the Tax Deducted at Source (TDS) from an employee’s salary, along with employer and employee information. This part is generated through the TRACES portal (https://www.tdscpc.gov.in/app/login.xhtml), and the employer must verify its accuracy before issuing it.

If you change jobs during a financial year, each employer will issue a separate Part A for the duration of your employment with them.

Key Components of Part A:

  • Employer’s Name and Address
  • Employer’s TAN (Tax Deduction and Collection Account Number) and PAN (Permanent Account Number)
  • Employee’s PAN
  • Quarterly breakdown of total salary paid
  • Summary of TDS deducted and deposited quarterly, certified by the employer

Part B of Form 16 Issuance

Part B is an annexure to Part A, containing a detailed breakdown of salary and tax deductions allowed under the Income Tax Act, particularly Chapter VI-A deductions. This section is also prepared and issued by the employer.

If you switch jobs in a financial year, you must collect Part B from all employers for that year.

Key Components of Part B

  • Detailed Salary Breakup — including basic pay, allowances, and perquisites
  • Exempted Allowances breakdown under Section 10
  • Tax Deductions under Chapter VI-A:
    • Section 80C: Life insurance premium, Public Provident Fund (PPF), etc.
    • Section 80CCC: Pension fund contributions
    • Section 80CCD(1): Employee’s contribution to the National Pension Scheme (NPS)
    • Section 80CCD(1B): Additional self-contribution to NPS (up to ₹50,000)
    • Section 80CCD(2): Employer’s contribution to NPS
    • Section 80D: Health insurance premiums
    • Section 80E: Interest on education loans
    • Section 80G: Donations to eligible charities
    • Section 80TTA: Interest income from savings accounts (up to ₹10,000)
  • Total Tax Calculation: Includes tax, surcharge, education & health cess, and relief under Section 89 (if applicable).

Eligibility Criteria for Receiving Form 16 Issuance

The eligibility requirements for receiving Form 16 are set by the Finance Ministry of the Indian Government. This form is applicable to all salaried individuals whose income falls within the taxable bracket.

If an employee’s income does not reach the taxable limit — meaning no Tax Deducted at Source (TDS) is required — the employer isn’t legally obligated to issue Form 16.

However, many companies voluntarily issue Form 16 even to non-taxable employees, providing a comprehensive record of their earnings, which can be useful for loan applications, income proof, or future tax planning.

Significance of Form 16 Issuance

Form 16 is an essential document for salaried employees, offering multiple benefits beyond just tax filing. Let’s break it down

Simplified ITR Filing: The details provided in Form 16 make filing Income Tax Returns (ITR) straightforward and hassle-free.

Independent Tax Preparation: Employees can easily file their ITR on their own, reducing reliance on financial consultants or Chartered Accountants.

Tax Payment Verification: It helps cross-check the tax deducted with Form 26AS, ensuring the tax has been correctly deposited with the government.

Proof of TDS: Form 16 acts as official proof that Tax Deducted at Source (TDS) has been applied to the salary income.

Income Validation: It serves as an income certificate, providing a reliable record of annual earnings — useful for various official purposes.

Loan Applications: Financial institutions often require Form 16 to assess an individual’s financial stability and repayment capacity.

Job Onboarding: Many companies request Form 16 from a previous employer during the onboarding process to ensure accurate tax continuity.

Visa Processing: Form 16 is a critical document when applying for visas, especially for international travel, proving financial stability and income sources.

Due Date for Issuing Form 16 Issuance

Form 16 must be issued annually, no later than 31st May following the end of the financial year in which the income was paid and tax deducted.

For Form 16A — which covers TDS on income other than salary — it must be issued quarterly, within 15 days from the date of filing the TDS statement. The timeline is as follows:

  • April – June: Issue by 15th August
  • July – September: Issue by 15th November
  • October – December: Issue by 15th February
  • January – March: Issue by 15th April

Form 16 Verification and Correction Process

Once you receive Form 16, it’s essential to ensure all details are correct. Here’s a breakdown of what to check and what to do if you spot errors:

Accuracy Check: Carefully review income details, TDS deductions, PAN, employer’s TAN, and other information for correctness.

Verification: Cross-check the figures with your salary slips, bank statements, and Form 26AS (Tax Credit Statement).

Report Errors: If you notice any mistakes, promptly contact your HR, Payroll, or Finance department to inform them.

Correction Process: The employer must file a revised TDS return to correct the errors and ensure the TDS amount is linked to the correct PAN.

Updated Form 16: Once the revised TDS return is processed, the employer will issue a corrected Form 16 reflecting accurate information.

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