ROC filing, or Registrar of Companies filing, is a compulsory annual compliance requirement for all private limited companies in India, including those based in Aizawl.
ROC Filing For Private Limited Company In Aizawl
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Auriga Accounting has a team of registration experts who can provide complete guidance to register your ROC Filing For Private Limited Company.
Our team of experts will get in touch with you and collect all necessary documents and details
We fill out and file your application for ROC Filing
Ready Your ROC Filing For Private Limited Company
Private limited companies registered in Aizawl, Mizoram must comply with annual filing requirements set by the Registrar of Companies (ROC) under the Ministry of Corporate Affairs (MCA). These filings are essential for maintaining legal status, financial transparency, and credibility in the eyes of stakeholders.
Key ROC filings include Form AOC-4, which contains audited financial statements, and Form MGT-7, the annual return with details of the company’s shareholders and directors. These documents must be filed electronically within 30 and 60 days, respectively, of holding the Annual General Meeting (AGM). Companies must also maintain proper records such as board meeting minutes, statutory registers, and director’s reports.
Private Limited Companies in India are required to adhere to various ROC annual compliance obligations, which have developed over time. The key compliance requirements for private limited companies include:
| Compliance | Description | Due Date | Penalty for Non-Compliance |
|---|---|---|---|
| Commencement of Business | Companies incorporated after November 2019 with share capital must obtain a Certificate of Commencement of Business within 180 days of incorporation. | Within 180 days from incorporation | Rs. 50,000 penalty for the company; Rs. 1,000 per day for each director for default. |
| Auditor Appointment | Appointment of a Statutory Auditor is mandatory within 30 days of incorporation. | Within 30 days from incorporation | Rs. 300 per month penalty for non-compliance. |
| Income Tax Return Filing | Income tax returns must be filed on or before September 30th each year. | 30th September | No specific penalty specified here. |
| MCA Form AOC-4 | Filing of the Annual Financial Statements (Form AOC-4). | On or before 30th November | Rs. 200 per day of delay or default. |
| MCA Form MGT-7 | Annual Return filing of the company. | On or before 31st December | Rs. 200 per day of delay or default. |
| DIN eKYC (DIR-3 eKYC) | Directors must complete their DIN eKYC by providing a personal mobile number and email. | As prescribed (usually annually) | Rs. 5,000 penalty for failure to file. |
| Hold Annual General Meeting (AGM) | Companies must hold an AGM within six months from the end of the financial year. | Within 6 months of financial year-end | No specific penalty specified. |
| Director’s Report | Preparation of the Director’s Report with all required details under Section 134 of the Companies Act. | As per applicable timeline | No specific penalty specified. |
Legally Registered Entity: The company must be officially incorporated under the Companies Act.
Company Must Be Active: It should not be struck off, dissolved, or under the process of closure.
Mandatory Despite Inactivity: ROC filing is required even if the company had no transactions or income during the financial year.
Annual General Meeting (AGM): The company must hold an AGM annually unless specifically exempted.
Auditor Must Be Appointed: A qualified statutory auditor is needed to audit and validate the company’s financial records.
Valid DIN for Directors: Every director must possess an active Director Identification Number (DIN).
Digital Signature Certificate (DSC): A DSC is essential for electronically signing and submitting ROC forms through the MCA portal.
Maintains Legal Status: Keeps the company officially recognized and compliant with MCA regulations.
Avoids Legal Consequences: Helps prevent penalties, director disqualification, and regulatory actions due to non-compliance.
Strengthens Credibility: Demonstrates transparency, earning the trust of investors, banks, and business partners.
Facilitates Access to Finance: Timely ROC filings are often a prerequisite for securing loans and attracting investors.
Unlocks Government Support: Compliance makes companies eligible for subsidies, incentives, and government programs.
Ensures Operational Continuity: Minimizes legal disruptions, supporting smooth and consistent business operations.
Boosts Reputation: A compliant company is perceived as trustworthy, professional, and well-governed.
Audited Financials: Balance Sheet, Profit & Loss, Cash Flow (if applicable)
Director’s Report: Company performance and key updates
Form MGT-7: Annual Return with director/shareholder details
Form AOC-4: Filing of audited financials
Meeting Minutes: Board and AGM records
Statutory Registers: Members, Directors, Charges, etc.
Income Tax Return: Filed ITR with acknowledgment
GST Returns: Filed returns and proof
ESI & PF Records: Employee contributions (if applicable)
Professional Tax Receipts: Payment proof (if applicable)
DSC & DIN: Valid digital signatures and director IDs
Licenses/Permits: Industry-specific approvals (if any)
Obtain DSC & DIN: Ensure directors have a valid Digital Signature Certificate (DSC) and Director Identification Number (DIN).
Log in to MCA Portal: Access the Ministry of Corporate Affairs website: www.mca.gov.in
Prepare Required Forms: Form AOC-4 for financial statements , Form MGT-7 for annual return
Attach Supporting Documents: Include audited financials, director’s report, and other required files.
Digitally Sign Forms: Use DSCs to sign the forms electronically.
Pay ROC Filing Fees: Make online payment through the MCA portal.
Submit Forms Online: Upload and submit the forms via the MCA portal.
Receive Acknowledgement: Get confirmation with a Service Request Number (SRN) for tracking.
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