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ROC Filing For Private Limited Company In Bhubaneswar

ROC filing, or Registrar of Companies filing, is a mandatory compliance for private limited companies in Bhubaneswar, India, requiring the submission of annual returns, financial statements, and other essential documents electronically via the Ministry of Corporate Affairs (MCA) portal.

ROC Filing For Private Limited Company In Bhubaneswar

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Why Should I Use Auriga Accounting For ROC Filing For Private Limited Company In Bhubaneswar ?

Auriga Accounting has a team of registration experts who can provide complete guidance to register your ROC Filing For Private Limited Company In Bhubaneswar.

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Our team of experts will get in touch with you and collect all necessary documents and details

Resolve all your queries

We fill out and file your application for ROC Filing

Complete your ROC Filing

Ready Your ROC Filing For Private Limited Company In Bhubaneswar

Why Should I Use Auriga Accounting For ROC Filing For Private Limited Company In Bhubaneswar ?

Auriga Accounting has a team of registration experts who can provide complete guidance to register your ROC Filing For Private Limited Company In Bhubaneswar.

book appointment

Our team of experts will get in touch with you and collect all necessary documents and details

Resolve all your queries

We fill out and file your application for ROC Filing

Complete your registration

Ready Your ROC Filing For Private Limited Company In Bhubaneswar

Overview
Eligibility
Advantages
Documents
Process

Overview - ROC Filing For Private Limited Company In Bhubaneswar

ROC (Registrar of Companies) filing is a compulsory compliance process for all private limited companies registered in Bhubaneswar. It involves submitting prescribed forms and documents to the ROC, a regulatory authority under the Ministry of Corporate Affairs (MCA). These filings ensure that companies adhere to the Companies Act, maintain statutory records, and operate transparently.

Common ROC filings include annual financial statements, annual returns, director KYC updates, and other event-based filings. Timely ROC compliance helps maintain the company’s legal status, avoid penalties, and build trust with investors, banks, and stakeholders.

ROC Filing Requirements for Private Limited Companies

Private Limited Companies in India are required to adhere to various ROC annual compliance obligations, which have developed over time. The key compliance requirements for private limited companies include:

ComplianceDescriptionDue DatePenalty for Non-Compliance
Commencement of BusinessCompanies incorporated after November 2019 with share capital must obtain a Certificate of Commencement of Business within 180 days of incorporation.Within 180 days from incorporationRs. 50,000 penalty for the company; Rs. 1,000 per day for each director for default.
Auditor AppointmentAppointment of a Statutory Auditor is mandatory within 30 days of incorporation.Within 30 days from incorporationRs. 300 per month penalty for non-compliance.
Income Tax Return FilingIncome tax returns must be filed on or before September 30th each year.30th SeptemberNo specific penalty specified here.
MCA Form AOC-4Filing of the Annual Financial Statements (Form AOC-4).On or before 30th NovemberRs. 200 per day of delay or default.
MCA Form MGT-7Annual Return filing of the company.On or before 31st DecemberRs. 200 per day of delay or default.
DIN eKYC (DIR-3 eKYC)Directors must complete their DIN eKYC by providing a personal mobile number and email.As prescribed (usually annually)Rs. 5,000 penalty for failure to file.
Hold Annual General Meeting (AGM)Companies must hold an AGM within six months from the end of the financial year.Within 6 months of financial year-endNo specific penalty specified.
Director’s ReportPreparation of the Director’s Report with all required details under Section 134 of the Companies Act.As per applicable timelineNo specific penalty specified.

Eligibility Criteria for ROC Filing for Private Limited Company In Bhubaneswar

  • Company Type: The entity must be registered as a Private Limited Company under the Companies Act, 2013 (or earlier laws).

  • Active Status: The company should have an active status on the MCA portal. Dormant, struck-off, or liquidated companies follow different compliance norms.

  • Director Identification Number (DIN): All directors must hold a valid DIN and complete their DIR-3 KYC annually.

  • Digital Signature Certificate (DSC): Authorized signatories filing forms must have a valid DSC to digitally sign the ROC forms.

  • Annual Compliance: The company must hold its Annual General Meeting (AGM) and prepare audited financial statements for filing.

  • Timely Filing: ROC filings must be submitted within prescribed timelines to avoid penalties.

  • Commencement of Business (For New Companies): Newly incorporated companies must file Form INC-20A within 180 days of incorporation to declare commencement of business.

Advantages of ROC Compliance for Private Limited Companies In Bhubaneswar

  • Maintains Legal Status: Ensures the company remains legally active and recognized by the Ministry of Corporate Affairs (MCA).

  • Builds Credibility: Timely compliance improves the company’s reputation among investors, banks, customers, and suppliers.

  • Avoids Penalties: Prevents hefty fines, director disqualifications, and potential company striking off due to non-compliance.

  • Facilitates Funding: Banks and investors rely on ROC filings to assess financial health before granting loans or investments.

  • Promotes Transparency: Encourages good corporate governance through regular disclosure of company information.

  • Enables Smooth Operations: Compliance eases license renewals, government approvals, and contractual dealings.

  • Protects Directors; Proper filings safeguard directors from disqualification linked to non-filing of mandatory documents.

  • Supports Growth: A compliant company is better positioned for expansion, mergers, or acquisition opportunities.

Documents Required Of ROC Filing For Private Limited Company In Bhubaneswar

  • Audited financial statements including balance sheet, profit & loss account, auditor’s report, cash flow statement (if applicable), and notes to accounts.

  • Notices and minutes of board meetings and annual general meetings (AGM), plus board resolutions approving financials and auditor appointments.

  • Statutory registers such as register of members, directors & key managerial personnel, and register of charges (if applicable).

  • Auditor appointment letter and Form ADT-1 for auditor details.

  • Compliance forms: AOC-4 (financial statements), MGT-7 (annual return), DIR-3 KYC (director KYC), and INC-20A (commencement of business for new companies).

  • Company incorporation documents including certificate of incorporation, PAN, TAN, and memorandum & articles of association (MOA & AOA).

  • Digital Signature Certificate (DSC) of the authorized signatory.

  • Valid Director Identification Numbers (DIN) of all directors involved in filing.

Online Process for ROC Filing For Private Limited Company In Bhubaneswar

  1. Prepare Financial Statements: Get the company’s financials audited and finalize the balance sheet, profit & loss account, and auditor’s report.

  2. Hold Board Meeting: Conduct a board meeting to approve financial statements, schedule the AGM, and pass a resolution for auditor appointment/reappointment if needed.

  3. Conduct Annual General Meeting (AGM): Hold the AGM within six months of the financial year-end to get shareholder approval for financial statements and auditor appointment.

  4. Login to MCA Portal: Access the MCA website (www.mca.gov.in) and log in using the company’s credentials.

  5. File Required Forms Online: Submit forms such as:

  • Form AOC-4 (Financial Statements)

  • Form MGT-7 or MGT-7A (Annual Return)

  • Form ADT-1 (Auditor Appointment, if pending)

  • Form DIR-3 KYC (Director KYC)

  • Form INC-20A (Declaration of Commencement of Business for new companies)

  1. Upload Supporting Documents: Attach audited financials, board and AGM minutes, resolutions, auditor’s report, and DSC of authorized signatory.

  2. Pay Filing Fees: Pay the applicable government fees online; the MCA portal auto-calculates based on authorized capital.

  3. Download Acknowledgment: After submission, download the Service Request Number (SRN) and acknowledgment receipt for your records.

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