ROC filing for a private limited company in Dehradun entails submitting annual reports and financial statements to the Registrar of Companies (ROC) to ensure legal compliance.
ROC Filing For Private Limited Company In Dehradun
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Auriga Accounting has a team of registration experts who can provide complete guidance to register your ROC Filing For Private Limited Company In Dehradun.
Our team of experts will get in touch with you and collect all necessary documents and details
We fill out and file your application for ROC Filing
Ready Your ROC Filing For Private Limited Company In Dehradun
ROC (Registrar of Companies) filing is a compulsory annual compliance for private limited companies registered in Dehradun under the Companies Act, 2013. It involves submitting key documents such as financial statements, annual returns, and other statutory filings through the Ministry of Corporate Affairs (MCA) online portal. The purpose is to uphold transparency, ensure legal accountability, and maintain the company’s active status.
Failure to comply can result in heavy penalties, director disqualification, or removal of the company from the register. Timely ROC filing strengthens business credibility, supports fundraising, and enables seamless business operations.
Private Limited Companies in India are required to adhere to various ROC annual compliance obligations, which have developed over time. The key compliance requirements for private limited companies include:
| Compliance | Description | Due Date | Penalty for Non-Compliance |
|---|---|---|---|
| Commencement of Business | Companies incorporated after November 2019 with share capital must obtain a Certificate of Commencement of Business within 180 days of incorporation. | Within 180 days from incorporation | Rs. 50,000 penalty for the company; Rs. 1,000 per day for each director for default. |
| Auditor Appointment | Appointment of a Statutory Auditor is mandatory within 30 days of incorporation. | Within 30 days from incorporation | Rs. 300 per month penalty for non-compliance. |
| Income Tax Return Filing | Income tax returns must be filed on or before September 30th each year. | 30th September | No specific penalty specified here. |
| MCA Form AOC-4 | Filing of the Annual Financial Statements (Form AOC-4). | On or before 30th November | Rs. 200 per day of delay or default. |
| MCA Form MGT-7 | Annual Return filing of the company. | On or before 31st December | Rs. 200 per day of delay or default. |
| DIN eKYC (DIR-3 eKYC) | Directors must complete their DIN eKYC by providing a personal mobile number and email. | As prescribed (usually annually) | Rs. 5,000 penalty for failure to file. |
| Hold Annual General Meeting (AGM) | Companies must hold an AGM within six months from the end of the financial year. | Within 6 months of financial year-end | No specific penalty specified. |
| Director’s Report | Preparation of the Director’s Report with all required details under Section 134 of the Companies Act. | As per applicable timeline | No specific penalty specified. |
Incorporation as a Private Limited Company: The business must be officially registered under the Companies Act, 2013 as a Private Limited Company.
Active Status on MCA Portal: The company must maintain an “Active” status on the Ministry of Corporate Affairs (MCA) portal. Dormant or struck-off entities follow separate compliance protocols.
Conduct of Annual General Meeting (AGM): An AGM must be held each financial year (excluding the first year) to approve financial statements and fulfill other statutory obligations.
Appointment of Statutory Auditor: A qualified statutory auditor must be appointed, and Form ADT-1 must be filed within 15 days of the appointment.
Director KYC Filing: All directors with a valid DIN are required to complete their DIR-3 KYC annually to stay compliant and avoid deactivation.
Filing of Commencement of Business (Form INC-20A): Newly incorporated companies must file Form INC-20A within 180 days of incorporation, confirming the commencement of business operations.
Possession of Digital Signature Certificate (DSC): Authorized personnel filing the forms must have a valid Digital Signature Certificate to sign and submit documents electronically.
Maintenance of Statutory Records: Companies must maintain up-to-date statutory registers, financial books, board resolutions, and meeting minutes to support compliance.
Ensures Legal Validity: Keeps the company’s status “Active” on the MCA portal, enabling uninterrupted legal and operational activities.
Enhances Business Credibility: Consistent compliance boosts trust among investors, lenders, customers, and regulatory bodies.
Avoids Penalties and Disqualifications: Timely filings help prevent fines, legal complications, and disqualification of directors.
Improves Access to Funding: Updated ROC records give banks and investors confidence in the company’s financial health, aiding in loan and investment approvals.
Promotes Good Governance: Reflects accountability and transparency through timely and accurate disclosures.
Facilitates Regulatory Processes: Streamlined compliance helps in quicker approvals, renewals, and business licenses.
Safeguards Director’s Status: Prevents directors from being disqualified due to lapses in compliance such as missing DIR-3 KYC.
Supports Growth and Expansion: A fully compliant company is well-positioned for expansion, partnerships, and public or private funding rounds.
Audited Financials – Balance Sheet, Profit & Loss, Auditor’s Report, Cash Flow (if applicable), and Notes to Accounts.
Meeting Records – Notices and minutes of Board/AGM meetings and related board resolutions.
Statutory Registers – Registers of Members, Directors & KMP, and Charges (if applicable).
Auditor Details – Auditor’s appointment letter and Form ADT-1 filing.
Compliance Forms – AOC-4, MGT-7, DIR-3 KYC, and INC-20A (for new companies).
Incorporation Documents – Certificate of Incorporation, PAN, TAN, MOA, and AOA.
Digital Credentials – Valid DSC and DINs of all filing directors.
1. Prepare Financial Statements: Get the company’s financial statements audited, including the Balance Sheet, Profit & Loss Account, and Auditor’s Report.
2. Conduct Board Meeting: Approve the audited financial statements, appoint or reappoint the auditor (if needed), and schedule the Annual General Meeting (AGM).
3. Hold Annual General Meeting (AGM): Obtain shareholder approval of the financial statements and auditor appointment within six months of the financial year-end.
4. Login to MCA Portal: Access the Ministry of Corporate Affairs website (www.mca.gov.in) and log in with company credentials.
5. Upload Required Documents: Submit necessary forms such as AOC-4, MGT-7, ADT-1 (if auditor appointment is pending), DIR-3 KYC, and INC-20A (for new companies), along with supporting documents and Digital Signature Certificate (DSC).
6. Pay Filing Fees: Complete the online payment of fees, which are calculated based on the company’s authorized capital.
7. Download Acknowledgment: Download and save the Service Request Number (SRN) and acknowledgment receipt for your records.
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