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ROC Filing For Private Limited Company In Kohima

ROC filing (Registrar of Companies filing) is a statutory obligation for all private limited companies in India, including those registered in Kohima, Nagaland. To remain compliant, these companies must submit key documents such as annual returns, financial statements, and other prescribed forms to the Ministry of Corporate Affairs (MCA) within the specified timelines.

ROC Filing For Private Limited Company In Kohima

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Why Should I Use Auriga Accounting For ROC Filing For Private Limited Company In Kohima ?

Auriga Accounting has a team of registration experts who can provide complete guidance to register your ROC Filing For Private Limited Company In Kohima.

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Our team of experts will get in touch with you and collect all necessary documents and details

Resolve all your queries

We fill out and file your application for ROC Filing

Complete your ROC Filing

Ready Your ROC Filing For Private Limited Company In Kohima

Why Should I Use Auriga Accounting For ROC Filing For Private Limited Company In Kohima ?

Auriga Accounting has a team of registration experts who can provide complete guidance to register your ROC Filing For Private Limited Company In Kohima.

book appointment

Our team of experts will get in touch with you and collect all necessary documents and details

Resolve all your queries

We fill out and file your application for ROC Filing

Complete your registration

Ready Your ROC Filing For Private Limited Company In Kohima

Overview
Eligibility
Advantages
Documents
Process

Overview - ROC Filing For Private Limited Company In Kohima

ROC (Registrar of Companies) filing is a mandatory legal compliance for all private limited companies registered in Kohima, Nagaland. Regulated by the Ministry of Corporate Affairs (MCA) under the Companies Act, 2013, this process ensures that a company’s financial and operational information is accurately disclosed and remains up to date in government records.

Companies based in Kohima are governed by the Registrar of Companies, Shillong, which oversees corporate compliance for the Northeastern states. Timely and accurate ROC compliance helps maintain the company’s active legal status, avoids substantial penalties, and prevents disqualification of directors. Engaging a qualified professional—such as a Chartered Accountant or Company Secretary—is strongly recommended to ensure accurate and timely submission of all required filings.

ROC Filing Requirements for Private Limited Companies

Private Limited Companies in India are required to adhere to various ROC annual compliance obligations, which have developed over time. The key compliance requirements for private limited companies include:

ComplianceDescriptionDue DatePenalty for Non-Compliance
Commencement of BusinessCompanies incorporated after November 2019 with share capital must obtain a Certificate of Commencement of Business within 180 days of incorporation.Within 180 days from incorporationRs. 50,000 penalty for the company; Rs. 1,000 per day for each director for default.
Auditor AppointmentAppointment of a Statutory Auditor is mandatory within 30 days of incorporation.Within 30 days from incorporationRs. 300 per month penalty for non-compliance.
Income Tax Return FilingIncome tax returns must be filed on or before September 30th each year.30th SeptemberNo specific penalty specified here.
MCA Form AOC-4Filing of the Annual Financial Statements (Form AOC-4).On or before 30th NovemberRs. 200 per day of delay or default.
MCA Form MGT-7Annual Return filing of the company.On or before 31st DecemberRs. 200 per day of delay or default.
DIN eKYC (DIR-3 eKYC)Directors must complete their DIN eKYC by providing a personal mobile number and email.As prescribed (usually annually)Rs. 5,000 penalty for failure to file.
Hold Annual General Meeting (AGM)Companies must hold an AGM within six months from the end of the financial year.Within 6 months of financial year-endNo specific penalty specified.
Director’s ReportPreparation of the Director’s Report with all required details under Section 134 of the Companies Act.As per applicable timelineNo specific penalty specified.

Eligibility Criteria for ROC Filing for Private Limited Company IN Kohima

  • The company must be legally registered under the Companies Act.

  • It should have a valid Corporate Identification Number (CIN).

  • Must have at least two directors with valid Director Identification Numbers (DINs).

  • Proper maintenance of financial records and statutory registers is required.

  • An Annual General Meeting (AGM) must be held each year after the first.

  • ROC filing is mandatory from the year of incorporation, regardless of business activity.

Advantages of ROC Compliance for Private Limited Companies In Kohima

Maintains Legal Status: Ensures the company retains its active legal standing, preventing it from being classified as defunct or struck off the register.

Builds Credibility: Fosters confidence among investors, clients, banks, and regulatory bodies by demonstrating transparent and consistent compliance.

Avoids Penalties: Helps the company steer clear of fines, late fees, and potential disqualification of directors by adhering to timely filing deadlines.

Facilitates Funding: Up-to-date ROC filings reflect financial discipline, improving the company’s eligibility for loans and investment opportunities.

Strengthens Corporate Reputation: Maintaining a spotless compliance record enhances the company’s reputation in the market and with government authorities.

Enables Business Expansion: Streamlines processes such as opening new branches, raising equity, or forming joint ventures by providing verified and compliant documentation.

Documents Required Of ROC Filing For Private Limited Company In Kohima

  • Profit & Loss Statement
  • Compliance Certificate
  • Registered Office Address Documentation
  • Register of Members
  • Details of Debts
  • Balance Sheet
  • Information on Shares and Debentures
  • Management Details of the Company

Online Process for ROC Filing For Private Limited Company In Kohima

1. Collect Essential Documents: Prepare the required documents, including:

  • Audited financial statements (Balance Sheet, Profit & Loss Account)

  • Board and shareholder resolutions

  • Director KYC information

  • Auditor’s report and appointment letters

  • Valid Digital Signature Certificates (DSC) for authorized personnel

2. Log in to the MCA Portal: Visit the Ministry of Corporate Affairs (MCA) website and sign in using your credentials. If you’re new, register as a business user.

3. Download and Fill Applicable E-Forms: Go to “MCA Services” and download the relevant forms:

  • Form AOC-4 – For financial statements

  • Form MGT-7 / MGT-7A – For the annual return

  • Form DIR-3 KYC – For director KYC compliance

  • Form DPT-3 – For loan/disclosure reporting (if applicable)
    Fill out each form accurately with current company details.

4. Apply Digital Signatures: Use valid DSCs to sign the completed forms:

  • Directors sign the annual return forms

  • A Chartered Accountant or Company Secretary signs financial documents

5. Upload the Forms on MCA Portal: Return to the MCA portal and upload the digitally signed forms under the appropriate sections.

6. Make Online Payment of Fees: Pay the prescribed ROC filing fees through available options like net banking, debit/credit cards, or other approved modes.

7. Submit and Track Acknowledgment: After payment, submit the forms. You’ll receive an acknowledgment receipt with a unique Service Request Number (SRN) for tracking.

8. Review and Approval by ROC: The Registrar of Companies will examine your filings. If corrections are required, you will be notified. Once approved, confirmation and updated status will appear on the MCA portal.

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2023-06-10
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