Gather Essential Documents: Collect all necessary documentation including incorporation papers, PAN, TAN, Memorandum of Association (MoA), Articles of Association (AoA), financial statements, audit reports, tax filings, and previous compliance records.
Maintain Statutory Registers & Records: Regularly update statutory registers such as the Register of Members, Directors, Share Transfers, Charges, and minutes of meetings to ensure compliance and transparency.
Conduct Board Meetings: Hold at least four board meetings annually, prepare notices and agendas in advance, and maintain signed minutes either digitally or physically.
Hold Annual General Meeting (AGM) (if applicable): Organize AGM to approve financial statements, appoint auditors, and pass necessary resolutions as per legal requirements.
Prepare & Audit Financial Statements: Draft the Balance Sheet, Profit & Loss Account, and Cash Flow Statement, and have them audited by a qualified Chartered Accountant.
File ROC Annual Returns: Submit Form MGT-7 (Annual Return) and AOC-4 (Financial Statements) through the MCA21 portal using DSC.
File Income Tax Return (ITR-6): File the income tax return electronically on the Income Tax Department portal, pay applicable dues, and e-verify using DSC.
File GST & TDS/TCS Returns (if applicable): Regularly file GST returns and TDS/TCS statements on respective portals, adhering to monthly or quarterly deadlines.
Meet Event-Based Compliance: File necessary forms online for specific changes, such as director updates (DIR-12), registered office shifts (INC-22), share allotments (PAS-3), and beneficial ownership disclosures (BEN-2).
Conduct Audits: Perform statutory audits, tax audits (if turnover exceeds prescribed limits), and internal audits as required.
Ensure E-Verification & Recordkeeping: Digitally sign and e-verify all filings, download acknowledgment receipts, and retain them securely for future reference.
