S. No. | Forms | Section & Rules | Particular of Compliance |
QUARTER- APRIL TO JUNE |
1. | Receipt of MBP-1 | 184(1) | MBP- 1 | Every Director of the Company in the First Meeting of the Board of Directors in each Financial Year shall disclose his interest in other entities. |
| | | | Every Director is required to submit to the Company a fresh MBP-1, whenever there is a change in his interest from the earlier given MBP-1. MBP-1 is not required to file with ROC. |
2. | Receipt of DIR- 8 | 164(2) 143(3)(g) | DIR – 8 | Every Director of the Company in each Financial Year will submit with the Company disclosure of non-disqualification. |
3. | Half Yearly Return | Section 405 | MSME-1 | Delay in the Payment to MSME Vendor: The Company has to file this return half-yearly in respect of pending payments to the MSME vendors as at the end of the half-year. (only for payment pending for a period of more than half a year) October to March – 30th April April to Sep- 31st October |
4. | Half Yearly Return (May) | Rule 9A(3) | PAS-6 | Reconciliation of Share Capital Audit Report. The company is required to submit the reconciliation share capital Audit report with the ROC audited by a practicing Company Secretary at the end of the half-year: October to March – 30th May April to Sep – 30th November |
5. | Yearly Return (June) | Section 73 Rule 16 | DPT-3 | Return of Deposit: The company is required to file this form every year on or before 30th June in respect of return of Deposit and Particulars not considered as Deposit as of 31st March. |
| QUARTER- JULY TO SEPTEMBER |
6. | Approval of Financial Statement | 134 | Preparation and Approval of Financial Statement. The auditors’ report shall be attached to every financial statement |
7. | Directors’ Report | 134 | Directors’ Report shall be prepared by mentioning all the information required for the Company under Section 134 read with relevant rules and relevant provisions of other Acts. |
It should be signed by the “Chairperson” authorized by the Board, where he is not so authorized by at least 2 Directors one of them should be MD, if there is any. |
8. | Holding of AGM | 96 | Every company shall in each year hold in addition to any other meetings, a general meeting as its annual general meeting. it shall be held within six months, from the date of closing of the financial year. |
9. | Filing of Resolution with ROC | Section 117 read with 179 | MGT-14 | Public Company required filing this form with the ROC within 30 days of the approval of the Directors’ Report and the Financial Statement with ROC. |
10. | Notice of AGM | 101 & SS-II | Every Notice of the Annual General Meeting will be prepared as per Section 101 of the Companies Act 2013 and Secretarial Standard – II. |
11. | Circulation of Notice of AGM | 101 & SS | Notice of the Annual General Meeting will be sent to all the : · Directors, · Members, · Auditors · Debenture Trustees. |
12. | Circulation of Financial Statement &other relevant Dox | 136 | Company will send to the members of the Company approved Financial Statement, Directors’ Report and Auditors’ Report at least 21 clear days before the Annual General Meeting. In case the AGM is called on the shorter notice then above mentioned documents shall be circulated on such shorter period. For holding of the AGM on shorter notice companies need to take the proper approvals as per the Act. |
13. | Annual Form | Rule 12A | DIR-3 KYC | KYC of Directors: All the Directors of the Company shall file this form on or before 30th September every year. |
| QUARTER- OCTOBER TO DECEMBER |
14. | E- Forms- Annual Form | 137 | AOC-4 | Financial Statement: Company is required to file its Balance Sheet along with the Statement of Profit and Loss Account, Cash flow statement, Directors’ Report and Auditors’ Report in this form within 30 days of holding of the Annual General Meeting. |
| Attachment: Balance Sheet, Statement of Profit & Loss Account, Cash Flow Statement, Directors’ Report, Auditors’ Report and the Notice of the AGM. |
15. | E- Forms Filing Requirements Annual Form | 92 | MGT-7 | Annual Return: Every Company will file its Annual Return within 60 days of holding of the Annual General Meeting. Annual Return will be for the period from 1st April to 31st March. Annual Return of Every Public Company should be signed by a Company Secretary in Practice or in employment |
16. | Certification of Annual Return | 92 | MGT-8 | Public Company having paid up share capital of 10 Crore or more or turnover of Rs. 50 crore or more shall be certified by a Company Secretary in Practice. |
| QUARTER- JANUARY TO MARCH There is no mandatory compliance for this quarter. |
17. | Board Meetings | 173 & SS-I | Every Company shall hold a minimum number of FOUR meetings of its Board of Directors every year in such a manner that the maximum gap between two meetings should not be more than 120 (One hundred twenty) days. |
18. | Maintenance of Statutory Registers | 88 and other sections | The company will maintain the following mandatory Registers: · Register of Director, · Registers of Director Shareholding, · Registers of Members · Registers of TransferRegisters of Related Party transactions etc |
19. | Appointment of Auditor | 139 | ADT-1 | The Auditor will be appointed for 5 (Five) years and form ADT-1 will be filed for a 5-year appointment within 15 days of the Annual General Meeting. |
Above mentioned 17 (Seventeen) Compliances are mandatory annual compliances for the Public Company. Except above 17 (Seventeen), there may be event-based compliances for the Public Company. |
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