Company Name Change

Changing a company’s name is a significant step, often reflecting a shift in direction or rebranding strategy. Under the Companies Act 2013, the process involves the following key steps:

1. Board Resolution

• Initiation: Convene a board meeting to discuss and justify the proposed name change.
• Approval: The board must pass a resolution approving the new name and authorizing a director or company secretary to check name availability with the Ministry of Corporate Affairs (MCA).

2. Checking Name Availability

• RUN Service: Use the Reserve Unique Name (RUN) service on the MCA portal to check if the proposed name is available.
• Application: If the name is available, the process moves forward. If not, an alternative name must be proposed.

3. Extraordinary General Meeting (EGM)

• Special Resolution: Call an EGM of shareholders to pass a special resolution approving the name change. At least 75% of the voting power must be in favor.
• Documentation: Maintain minutes of the meeting, including details of the resolution and voting results.

4. Filing with the Registrar of Companies (RoC)

• Form MGT-14: Submit this form within 30 days of passing the special resolution. It must include:
  • The special resolution
  • An explanatory statement
  • The altered Memorandum of Association (MOA) and Articles of Association (AOA)
• Form INC-24: File this application along with the prescribed fee to seek official approval for the new company name.

5. Issuance of a New Certificate of Incorporation

Once the RoC approves the name change, a new Certificate of Incorporation is issued, legally confirming the updated name.

Post-Change Compliance

• Internal Updates: Revise the MOA, AOA, company seals, and shareholder agreements.
• External Notifications: Inform banks, tax authorities, vendors, clients, and other regulatory bodies. Update all business licenses, official documents, company stationery, signage, website, and social