Step 1: Gather Required Documents: Collect the Certificate of Incorporation, PAN, TAN, Memorandum of Association (MoA), Articles of Association (AoA), audited financial statements, and statutory registers.
Step 2: Obtain Digital Signature (DSC): Ensure all directors and the authorized signatory hold a valid Class-2 or Class-3 Digital Signature Certificate for ROC e-filing on the MCA portal.
Step 3: Prepare Audited Financial Statements: Have the Balance Sheet, Profit & Loss Account, and supporting reports audited and certified by a Chartered Accountant.
Step 4: Conduct Meetings for Approval: Hold board meetings and, if applicable, the Annual General Meeting (AGM) to approve financial statements and compliance resolutions.
Step 5: File Form AOC-4 Online: Submit the audited financial statements to the Registrar of Companies in Chhattisgarh through the MCA portal.
Step 6: File Form MGT-7 Online: Upload the annual return containing complete details of directors, shareholders, and shareholding structure.
Step 7: Fulfill Event-Based ROC Filings: Report changes such as director appointments or resignations, registered office address updates, or share capital modifications using the prescribed ROC forms.
Step 8: Maintain Statutory Registers: Keep company registers of members, directors, charges, and meeting minutes updated as per the Companies Act, 2013.
Step 9: Verify Filing Status on MCA Portal: Check the MCA dashboard for filing status and download acknowledgment receipts for compliance records.
Step 10: Ensure Timely Annual Compliance: Adhere to yearly ROC filing deadlines to avoid penalties, strengthen corporate credibility, and stay compliant in Chhattisgarh.
