1. Director Identification Number (DIN) Compliance: Every director must obtain a valid DIN and complete the annual KYC update to keep it active and compliant with MCA regulations.
2. Digital Signature Certificate (DSC): All directors and authorized signatories are required to have a valid DSC for securely signing and submitting digital documents to the MCA portal.
3. Filing of Incorporation Forms (SPICe+): Essential incorporation forms such as SPICe+ (INC-32), e-MOA (INC-33), and e-AOA (INC-34) must be filed along with PAN, TAN, and bank account applications.
4. Company Name Approval: The proposed company name must receive approval from the MCA, ensuring it is unique, compliant, and not similar to existing registered names.
5. Registered Office Verification (INC-22): Proof of the company’s registered office address must be submitted to the ROC within 30 days from the date of incorporation.
6. Appointment of Auditor (ADT-1): An auditor must be appointed within 30 days of incorporation, and the appointment must be reported to the ROC through Form ADT-1.
7. Issue of Share Certificates: Share certificates must be issued to all shareholders within 60 days of incorporation as evidence of ownership in the company.
8. Statutory Registers and Records: Maintain updated statutory registers including those of Members, Directors, and Share Transfers, as prescribed under the Companies Act, 2013.
9. Conduct of Board Meetings: Hold the first board meeting within 30 days of incorporation and conduct at least four board meetings every financial year, ensuring proper documentation of minutes.
10. Annual Filings with ROC: Submit annual returns (Form MGT-7) and financial statements (Form AOC-4) to the ROC within the prescribed due dates each year.
11. Income Tax Compliance: Obtain PAN and TAN, maintain accurate books of accounts, and file the company’s income tax return annually before the due date.
12. GST Registration (if applicable): Register under GST if the company’s turnover exceeds the specified limit or engages in inter-state trade, and file regular GST returns accordingly.
13. Maintenance of Books of Accounts: Maintain proper and up-to-date financial records at the registered office in compliance with accounting standards and the Companies Act.
14. ROC and MCA Compliance Updates: Ensure timely submission of all periodic filings, declarations, and event-based updates required by the Registrar of Companies and the MCA.
