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ROC Filing For Private Limited Company In Bhopal

ROC filing is a mandatory process for private limited companies in India, including Bhopal. It involves submitting required documents and forms to the Registrar of Companies under the Ministry of Corporate Affairs to ensure compliance with the Companies Act and maintain transparency.

ROC Filing For Private Limited Company In Bhopal

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Why Should I Use Auriga Accounting For ROC Filing For Private Limited Company In Bhopal ?

Auriga Accounting has a team of registration experts who can provide complete guidance to register your ROC Filing For Private Limited Company In Manipur.

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Our team of experts will get in touch with you and collect all necessary documents and details

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Ready Your ROC Filing For Private Limited Company In Bhopal

Why Should I Use Auriga Accounting For ROC Filing For Private Limited Company In Bhopal ?

Auriga Accounting has a team of registration experts who can provide complete guidance to register your ROC Filing For Private Limited Company In Bhopal.

book appointment

Our team of experts will get in touch with you and collect all necessary documents and details

Resolve all your queries

We fill out and file your application for ROC Filing

Complete your registration

Ready Your ROC Filing For Private Limited Company In Bhopal

Overview
Eligibility
Advantages
Documents
Process

Overview - ROC Filing For Private Limited Company In Bhopal

Private Limited Companies in Bhopal must comply with annual filing requirements prescribed by the Registrar of Companies (ROC) under the Companies Act, 2013. These filings ensure transparency, financial accountability, and statutory compliance.

Key forms include AOC-4 for financial statements and MGT-7 for the annual return, both filed after the Annual General Meeting (AGM). Additionally, DIR-3 KYC is mandatory for directors, and ADT-1 is filed to notify the appointment of auditors. New companies must file INC-20A to declare the commencement of business. All filings must be submitted online via the MCA portal, and companies must maintain proper books of accounts, statutory registers, and board meeting records. The due dates vary but generally fall within 30–60 days after the AGM. Late filings attract penalties of ₹100 per day per form, and non-compliance can lead to legal consequences.

ROC Filing Requirements for Private Limited Companies

Private Limited Companies in India are required to adhere to various ROC annual compliance obligations, which have developed over time. The key compliance requirements for private limited companies include:

ComplianceDescriptionDue DatePenalty for Non-Compliance
Commencement of BusinessCompanies incorporated after November 2019 with share capital must obtain a Certificate of Commencement of Business within 180 days of incorporation.Within 180 days from incorporationRs. 50,000 penalty for the company; Rs. 1,000 per day for each director for default.
Auditor AppointmentAppointment of a Statutory Auditor is mandatory within 30 days of incorporation.Within 30 days from incorporationRs. 300 per month penalty for non-compliance.
Income Tax Return FilingIncome tax returns must be filed on or before September 30th each year.30th SeptemberNo specific penalty specified here.
MCA Form AOC-4Filing of the Annual Financial Statements (Form AOC-4).On or before 30th NovemberRs. 200 per day of delay or default.
MCA Form MGT-7Annual Return filing of the company.On or before 31st DecemberRs. 200 per day of delay or default.
DIN eKYC (DIR-3 eKYC)Directors must complete their DIN eKYC by providing a personal mobile number and email.As prescribed (usually annually)Rs. 5,000 penalty for failure to file.
Hold Annual General Meeting (AGM)Companies must hold an AGM within six months from the end of the financial year.Within 6 months of financial year-endNo specific penalty specified.
Director’s ReportPreparation of the Director’s Report with all required details under Section 134 of the Companies Act.As per applicable timelineNo specific penalty specified.

Eligibility Criteria for ROC Filing for Private Limited Company In Bhopal

1. Company Structure: The business must be registered as a Private Limited Company under the Companies Act, 2013 (or previously under the Companies Act, 1956).

2. Active Company Status: The company must have an “Active” status on the MCA (Ministry of Corporate Affairs) portal. Companies marked as dormant or struck off are subject to different compliance rules.

3. Conduct of Annual General Meeting (AGM): An AGM must be conducted every year (excluding the first financial year) to approve financial statements and discuss key company matters.

4. Statutory Auditor Appointment: A qualified statutory auditor must be appointed and reported through Form ADT-1. The auditor is responsible for auditing the financial statements used in ROC filings.

5. Director KYC Compliance: All directors holding a DIN (Director Identification Number) must complete the DIR-3 KYC filing annually to remain eligible for compliance actions.

6. Declaration of Business Commencement: Newly incorporated companies must submit Form INC-20A within 180 days of incorporation, declaring the commencement of business operations. This is a prerequisite for any ROC filings.

7. Possession of Digital Signature Certificate (DSC): Authorized company signatories must hold a valid Digital Signature Certificate (DSC) to digitally sign and file documents on the MCA portal.

8. Proper Maintenance of Records: The company must consistently maintain the following statutory records: Books of Accounts, Statutory Registers, Minutes of Board and Shareholder Meetings, Board Resolutions

Advantages of ROC Compliance for Private Limited Companies In Bhopal

  1. Maintains Legal Validity: Ensuring timely ROC compliance helps the company retain its active legal status with the Ministry of Corporate Affairs (MCA), enabling smooth and uninterrupted business operations.
  1. Builds Business Credibility: Compliance enhances the company’s trust and reputation among key stakeholders such as:
  • Investors
  • Banks and financial institutions
  • Customers and vendors

This credibility improves market opportunities and access to funding.

  1. Prevents Legal Penalties: Regular filings help avoid serious legal and financial repercussions, such as:
  • ₹100 per day for late submissions
  • Disqualification of directors
  • Striking off from MCA records
  1. Facilitates Financial Assistance: Banks, NBFCs, and investors often assess ROC filings to determine a company’s financial health and regulatory standing before offering loans or investments.
  1. Promotes Corporate Transparency: Consistent filing supports good governance, ensuring stakeholders have a clear view of the company’s structure, finances, and performance.
  1. Enables Operational Efficiency: Compliant companies enjoy hassle-free approvals, such as for licenses, tenders, and contracts, as current ROC records are often required.
  1. Safeguards Director Status: Meeting compliance requirements helps prevent director disqualification by ensuring key documents like DIR-3 KYC and annual returns are filed on time.
  1. Supports Long-Term Growth: A compliant company is more attractive for business expansion, strategic partnerships, acquisitions, and IPOs, making it well-positioned for sustainable growth.

Documents Required Of ROC Filing For Private Limited Company In Bhopal

  1. 1Audited Financials: Balance Sheet, P&L Account, Cash Flow (if applicable), Notes to Accounts, Auditor’s Report
  2. Meeting Records: Board/AGM Notices & Minutes, Resolutions for financial approval and auditor appointment
  3. Statutory Registers: Registers of Members, Directors/KMPs, Charges (if any)
  4. Auditor Details: Appointment Letter, Form ADT-1
  5. Compliance Forms: AOC-4, MGT-7 / MGT-7A, DIR-3 KYC, INC-20A (for new companies)
  6. Incorporation Documents: COI, PAN/TAN, MOA & AOA
  7. Digital Signature (DSC): DSC of authorized director
  8. Director Identification (DIN): Valid DINs of all directors

Online Process for ROC Filing For Private Limited Company In Bhopal

Step 1.Prepare Financial Statements: Get the company’s financials audited and finalize the Balance Sheet, Profit & Loss, and Audit Report.

Step 2. Hold Board Meeting: Approve audited financials, schedule AGM, and pass auditor appointment/reappointment resolution (if needed).

Step 3. Conduct AGM: Hold AGM within six months of year-end and get shareholder approval for financials and auditor.

Step 4. File ROC Forms Online: File forms on MCA portal: AOC-4, MGT-7/MGT-7A, ADT-1 (if needed), DIR-3 KYC, INC-20A (new companies only). Log in to the MCA portal (www.mca.gov.in) and file the following forms electronically:

Step 5. Upload Documents: Submit audited financials, meeting minutes, resolutions, auditor’s report, and DSC.

Step 6. Pay Filing Fees: Pay government fees online; MCA portal auto-calculates based on authorized capital.

Step 7. Download Acknowledgment: Download SRN and acknowledgment receipt for your records.

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