1. Memorandum of Association (MOA): A foundational charter that clearly articulates the company’s non-profit objectives, intended activities, and operational scope, in alignment with the provisions of Section 8 of the Companies Act.
2. Articles of Association (AOA): A detailed document outlining the company’s internal regulatory framework, including governance structure, decision-making protocols, rights and responsibilities of members, and day-to-day management procedures.
3. Director’s Consent (Form DIR-2): A formally signed declaration from each proposed director affirming their consent to serve as a director and assume fiduciary responsibilities under applicable laws.
4. Declaration by First Directors: A written affirmation by the founding directors confirming adherence to all legal, ethical, and regulatory norms as required under the Companies Act, 2013.
5. Permanent Account Number (PAN) Card: Mandatory government-issued identity proof for all proposed directors and shareholders, used for tax and regulatory identification.
6. Proof of Residential Address: Acceptable documents include Aadhaar Card, Passport, Voter ID, Driving License, or recent utility bills—submitted for all directors and members to validate their current residence.
7. Passport-Sized Photographs: Recent, high-resolution passport-sized photographs with a white background for all directors and members, required for official filings and records.
8. Director Identification & Authentication Credentials: Comprises Form DIR-2, a valid Director Identification Number (DIN), and a Class 3 Digital Signature Certificate (DSC) for each director to facilitate secure e-filing and digital authentication.
9. Proof of Registered Office Address: For rented premises: Executed rent agreement, No Objection Certificate (NOC) from the landlord, and a recent utility bill (not older than 2 months). For owned premises: Copy of property ownership document (e.g., sale deed, title deed, or property tax receipt) along with a recent utility bill.
10. Statement of Charitable Objectives: A well-drafted narrative detailing the non-profit mission and charitable intentions of the company, supported by declarations or relevant documents to substantiate the organization’s purpose.
