ROC (Registrar of Companies) filings are mandatory for private limited companies in Kolkata. As per the Ministry of Corporate Affairs (MCA), these filings ensure compliance with the Companies Act, 2013.
ROC Filing For Private Limited Company In Kolkata
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We fill out and file your application for ROC Filing
Ready Your ROC Filing For Private Limited Company In Kolkata
Auriga Accounting has a team of registration experts who can provide complete guidance to register your ROC Filing For Private Limited Company In Kolkata.
Our team of experts will get in touch with you and collect all necessary documents and details
We fill out and file your application for ROC Filing
Ready Your ROC Filing For Private Limited Company In Kolkata
ROC (Registrar of Companies) filing is a mandatory compliance requirement enforced by the Ministry of Corporate Affairs (MCA) for all private limited companies in Kolkata, West Bengal. Regulated under the Companies Act, 2013, this process ensures accurate documentation and timely submission of a company’s financial and operational records.
Key annual filings include Form AOC-4 (financial statements), Form MGT-7/MGT-7A (annual return), DIR-3 KYC (director verification), and Form DPT-3 (disclosure of loans and non-deposit receipts, if applicable). These must be filed within prescribed deadlines following the company’s Annual General Meeting (AGM). Companies in Kolkata fall under the jurisdiction of the Registrar of Companies, West Bengal, responsible for monitoring corporate compliance in the region.
Adhering to ROC filing deadlines helps maintain a company’s active legal status, avoid penalties, and enhance credibility with stakeholders. It is advisable to seek assistance from a Chartered Accountant (CA) or Company Secretary (CS) to ensure accurate and timely compliance.
Private Limited Companies in India are required to adhere to various ROC annual compliance obligations, which have developed over time. The key compliance requirements for private limited companies include:
| Compliance | Description | Due Date | Penalty for Non-Compliance |
|---|---|---|---|
| Commencement of Business | Companies incorporated after November 2019 with share capital must obtain a Certificate of Commencement of Business within 180 days of incorporation. | Within 180 days from incorporation | Rs. 50,000 penalty for the company; Rs. 1,000 per day for each director for default. |
| Auditor Appointment | Appointment of a Statutory Auditor is mandatory within 30 days of incorporation. | Within 30 days from incorporation | Rs. 300 per month penalty for non-compliance. |
| Income Tax Return Filing | Income tax returns must be filed on or before September 30th each year. | 30th September | No specific penalty specified here. |
| MCA Form AOC-4 | Filing of the Annual Financial Statements (Form AOC-4). | On or before 30th November | Rs. 200 per day of delay or default. |
| MCA Form MGT-7 | Annual Return filing of the company. | On or before 31st December | Rs. 200 per day of delay or default. |
| DIN eKYC (DIR-3 eKYC) | Directors must complete their DIN eKYC by providing a personal mobile number and email. | As prescribed (usually annually) | Rs. 5,000 penalty for failure to file. |
| Hold Annual General Meeting (AGM) | Companies must hold an AGM within six months from the end of the financial year. | Within 6 months of financial year-end | No specific penalty specified. |
| Director’s Report | Preparation of the Director’s Report with all required details under Section 134 of the Companies Act. | As per applicable timeline | No specific penalty specified. |
Registered Status: The company must be duly registered under the Companies Act, 2013, as a Private Limited Company.
Filing Compliance: The company should have all mandatory filings completed within the prescribed deadlines, including Annual Return (Form MGT-7), Financial Statements (Form AOC-4), and any other required documents.
Financial and Statutory Compliance: The company is expected to maintain accurate books of accounts, prepare audited financial statements, and fulfill all tax and statutory filing obligations as per applicable laws.
Authorized Capital and Shareholders: The company should have valid authorized share capital and meet the minimum shareholder requirements specified under the Act.
No Outstanding Defaults: There should be no pending dues, penalties, or defaulted filings with the ROC, ensuring all statutory obligations are current.
Active Company Status: The company must be active, with no proceedings initiated for striking off or winding-up.
Timely Filings: All required filings and compliance measures should be up-to-date to prevent penalties or disqualification.
Maintains Legal Status: Ensures the company remains legally active, safeguarding it from being struck off or declared defunct.
Builds Credibility: Strengthens trust among investors, banks, clients, and regulators through consistent and transparent compliance.
Avoids Penalties: Prevents fines, late fees, and director disqualification by timely meeting all filing deadlines.
Facilitates Funding: Current filings boost financial credibility, easing access to loans and attracting potential investors.
Strengthens Corporate Reputation: A solid compliance track record enhances the company’s standing with the market and regulatory authorities.
Supports Business Growth: Simplifies regulatory approvals needed for expansion, capital raising, and strategic partnerships.
Gather Required Documents: Collect all essential documents, including financial statements, board resolutions, director information, auditor reports, and KYC proofs.
Register or Log In to MCA Portal: Visit the Ministry of Corporate Affairs (MCA) website at www.mca.gov.in and either log in with your credentials or register a new account.
Download and Complete Relevant Forms: Download the necessary ROC forms like Form AOC-4 (financial statements), Form MGT-7 (annual return), DIR-3 KYC (director verification), and Form DPT-3 (loan disclosures, if applicable). Fill them out accurately with up-to-date company information.
Attach Digital Signatures: Have all forms digitally signed by authorized directors and professionals (CAs or CSs) using valid Digital Signature Certificates (DSCs).
Upload Forms on MCA Portal: Upload the digitally signed forms to the designated sections on the MCA portal.
Pay Filing Fees Online: Make the required payment through MCA-approved online methods such as net banking, credit, or debit cards.
Submit and Receive Acknowledgment: Submit the forms and payment. An acknowledgment receipt with a Service Request Number (SRN) will be issued for tracking purposes.
Verification and Approval: The ROC reviews the submissions and may request corrections if needed. Once approved, the updated status will be available on the MCA portal.
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